A Happy Meeting is a Good Meeting!
As individuals we can only accept responsibility for our involvement in group discussions. By following a few basic principles we are more likely to adopt and inspire a higher level of passion and energy in ourselves and those around us.
Quick Tips for a Most Effective Meeting
Create an agenda
If you are the organiser, it is your responsibility to make sure a clear agenda has been prepared in advance to the meeting. A complete agenda will contain the main points of discussion and an action log at the least.
Prepare for the meeting
Be clear of the purpose and/or objectives of each meeting. Be sure to have all the information you are likely to require and be prepared for any questions likely to arise from the discussions. If you haven’t already received a clear agenda, seek one.
Be on time
Arriving late to a meeting sends the wrong message to all others attending. Allowing others to wait for you implies superiority and in any meeting. We should accept everyone as equals.
Treat all participants as equals
Everyone should be given an equal opportunity to contribute to the discussions. Listen to others as you would expect they listen to you.
Build on each other’s ideas
Listen to and support each other’s ideas. Work together if needed to either band several ideas together to create one or work together to build the best presented.
Remain focused
Stick to the meeting’s purpose and aim to complete all objectives without diversion.
Don’t be afraid to speak up
Always ask for clarification when needed. You’ll be surprised at how many others may also have not understood.
Be clear on any actions
If actions have been delegated to you, make sure you are clear on what is required.
Complete actions by due date
Otherwise it can have a significant impact on the final outcome.
Provide positive feedback
Never be afraid to share any positive feedback arising from each meeting. Others appreciate as much as you would.
Keep track of progress
As the organiser, you are ultimately responsible for making sure all actions are completed. Keep track of everyone’s progress so you don’t get caught out when it is too late.
Quick Tips for a Most Effective Meeting
Create an agenda
If you are the organiser, it is your responsibility to make sure a clear agenda has been prepared in advance to the meeting. A complete agenda will contain the main points of discussion and an action log at the least.
Prepare for the meeting
Be clear of the purpose and/or objectives of each meeting. Be sure to have all the information you are likely to require and be prepared for any questions likely to arise from the discussions. If you haven’t already received a clear agenda, seek one.
Be on time
Arriving late to a meeting sends the wrong message to all others attending. Allowing others to wait for you implies superiority and in any meeting. We should accept everyone as equals.
Treat all participants as equals
Everyone should be given an equal opportunity to contribute to the discussions. Listen to others as you would expect they listen to you.
Build on each other’s ideas
Listen to and support each other’s ideas. Work together if needed to either band several ideas together to create one or work together to build the best presented.
Remain focused
Stick to the meeting’s purpose and aim to complete all objectives without diversion.
Don’t be afraid to speak up
Always ask for clarification when needed. You’ll be surprised at how many others may also have not understood.
Be clear on any actions
If actions have been delegated to you, make sure you are clear on what is required.
Complete actions by due date
Otherwise it can have a significant impact on the final outcome.
Provide positive feedback
Never be afraid to share any positive feedback arising from each meeting. Others appreciate as much as you would.
Keep track of progress
As the organiser, you are ultimately responsible for making sure all actions are completed. Keep track of everyone’s progress so you don’t get caught out when it is too late.
"What makes people happy? Doing something worthwhile. Feeling heard and respected".